6 Handy Housekeeping Tips for TCMS V2
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| I wish I've done housekeeping before! |
FACT: It’s a disaster
waiting to happen. Imagine not cleaning your house for 6 months. Yes, that’s the reaction I’m looking for. The
same applies to TCMS V2.
SYMPTOMS: You start to
experience snail-speed performance when viewing attendance sheet and downloading
clocking data from USB. If you are lucky, you might even get to experience a ‘hang’
during editing of Attendance Sheet.
REMEDY: I strongly
recommend you to perform housekeeping for your TCMS V2 software once every 3
months to keep it performing at an optimal level. Read more for my 6 Handy
Housekeeping Tips compiled for your easy reference.
Don’t keep on piling
data in one place, it’ll be messy!
Transfer
attendance data from attendance sheet to history attendance.
The TCMS
V2 might respond slower or lag if it is carrying too heavy a load of
transaction data. This is particularly observed while generating the Attendance
sheet. It is recommended to transfer the transaction data from the Attendance
Sheet into the History folder once every 3 months to attain optimum performance
for the TCMS V2 software.
This is how you do it. In
attendance sheet, click “To History” button> Select all user and the date
range to transfer the data to History attendance > Click “To History” button.
The attendance data will
appear in History attendance after the process is complete. The attendance data
transferred to the history attendance can still be viewed from the Reports.
Housekeeping
Tip No. 2
When was the last time you performed maintenance on your computer? If
you can’t remember, I suggest you do it now and 3 months once.
A routine maintenance on the computer will prolong its usage
lifetime and decrease the gradual performance loss. Below are a few examples to
keep the computer in tiptop condition:
a- Update the
computer with the latest Anti-Virus data files and scan for virus regularly.
b- Scan and
remove Spyware/Adware.
c- Delete
temporary files and browser cache.
d- Run Disc
Defragmenter on the system volume.
Housekeeping
Tip No. 3
Let bygones be bygones. Remove previous
year clocking data from terminal data audit list.
a- Backup
database. To backup database:
i- Go to system configuration.
ii- Double click at Backup/restore database.
iii- Select backup database and click the apply button.
iv- You may find the backup database in a .ZIP file at
the backup folder in the TCMSv2 folder.
b- In terminal
data audit list, click the “Delete” button> Select all user> Insert date
range> click the “Delete” button.
c-
If
you want to use the old clocking data in the future, you can use the restore
option function to restore the data audit list from the backup database.
Housekeeping
Tip No. 4
Let’s get rid
of .CLK files in your system
When Gateway AntiVirus locks a file, the
locked file remains
attached to the email message, but the file has an
appended .CLK file extension.
We don’t need these files, so let’s find them and get rid of them.
a-
Close
the TCMS V2 software. Open the
TCMSv2 folder from your computer and look for CONFIG.INI. Double click
to open the file.
b-
Change
KeepClkHistory to 0 as shown in the picture.
c-
Save
the changes.
Housekeeping Tip
No. 5
Two is better
than one, always! Backup your database.
You can restore the database from the backup if your
PC crashes or experiences problems in the future. Without the database backup,
you will not be able to retrieve previous data.
To backup database:
a-
Go
to System Settings.
b-
Double
click at Backup/Restore database files.
c-
Select
Backup Database, and click the Apply button.
d-
You
may find the backup database in a zip file at the backup folder in the TCMSv2
folder.
e-
You
can also perform automatic backup of the database every day at a specific time
specified by you. The TCMS V2 will perform the backup accordingly.
Housekeeping Tip
No. 6
With the USB
method, data remains after download to software. You need to delete attendance
log in the terminal to reduce the burden.
When you are using a USB flash disk to download clocking data, the
clocking data will remain in the terminal and not be automatically deleted.
This causes longer times when you download the
clocking data from the USB to the TCMS V2 software because the pen drive will
contain previous clocking data as well.
You can remove the existing clocking data at the
terminal after downloading it to the TCMS V2 software and save the pen drive
file at your PC for backup.
You can delete the attendance log at Menu> Option> System Option>
Advanced Option> Delete att log for (black/white LCD) terminal and delete
the attendance log at menu> System> Data Management> Delete att log.
There you go. Don’t forget,
schedule housekeeping activities at least once every 3 months to run a stable
and uninterrupted software operation!
Written by Aidid Sharulzaman Arifin, FingerTec HQ, Head of Support
Indeed it's an amazing !! Thanks alot for the support @Aidid Sharulzaman Arifin
ReplyDeleteTjanksbfor supporting , but really its a big mistake that I brought face id 2 too much errors especially in printing
ReplyDeleteTjanksbfor supporting , but really its a big mistake that I brought face id 2 too much errors especially in printing
ReplyDeletegreat
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