Showing posts with label attendance system. Show all posts
IT'S TIME TO CHANGE YOUR ATTENDANCE SYSTEM. LET'S BUY IT RIGHT.
CAUTION: DON'T CALL ANY SUPPLIERS BEFORE YOU READ OUR FREE TIPS BASED ON A 20-YEAR EXPERIENCE IN THE INDUSTRY
Your organization is looking forward to changing the attendance system that has been adopted by your business a gazillion years ago. Everybody knows that it is an ancient system, but somehow the company is taking its good sweet time to replace it. While the management thought that the company could escape the cost (of changing the system), the business couldn't withstand the hassle and the workload that comes with that conventional system. Okay, now there is no excuse for not changing the system anymore.
But, the question is, which system to replace the old ones and how can you get the most value out of the investment. Bear in mind that not all systems are created equal and all you have is that X amount of budget.
Therefore, it is wise to spend a couple more minutes reading these FIVE TIPS of choosing the modern best solutions for attendance, to get more values for your money and stretch your investment further.
(Personally, I have 20 years experience in this industry, and I've been marketing time attendance solutions for all those years worldwide. These are my 5 take-home points for buyers to use in their procurement process.)
BRAND MATTERS and those who say that it's not is not forward-thinking. I'm not afraid to say so because a well-known, famous brand is almost always associated with good values and vice versa. Because a brand ONLY becomes strong and established after it is put into the market for a duration, and after it withstood the market pressure. Product quality, service quality and customer experience sum up the brand's worth eventually. Buying a quick paste-on sticker 'brand' risks the company down the road because once the deal is sealed, whatever comes next could or could not be the seller matter anymore. Hence, the buyer must hold the brand accountable for the marketing, the 'promises' it makes to the market.
SUPPORT IS CRUCIAL because we know that &^$# happens when it comes to electronic products. While one product is okay, another one could be having a problem right from the start. Apart from warranty offered, support is REALLY REALLY REALLY important because let's face it, most of your employees do not know (or pretend not to know) how to operate ANY machines. Even though the products come with a warranty, it doesn't necessarily mean that support is offered. Support means that someone is there to attend to your problems. And while you are there, check the warranty duration too. The duration tells quality actually.
MANAGEMENT SOFTWARE has to bundle with the hardware. You do not settle for less and do not accept substandard software. You must list down the purposes of your company buying the new attendance machines, and compare them against the features offered by the management software. If the software features match more than 90% of your requirements, and it's complimentary, perhaps you have found the perfect system. However, while reviewing the software offered, please bear in mind, tip no. 2 again. Remember this slogan “No support, More headache” going forward.
ADDED VALUE FOR YOUR MONEY. That's a pretty cliche promise of many brands out there, but YOU as a consumer must be able to list down the values that are actually offered. If you struggle to write down the additional benefits provided, that phrase is a scam. Factor all your concerns in and compare them against the values you get for your dollars.
All in all, a little research won't hurt and definitely useful to your organization in the long run. You have more questions? Engage with me at tamy@fingertec.com and I’ll be there with you. Should you want to try out biometrics as a business, I can consult.
5 Reasons Why Time & Attendance Solution Could Be Your Savior
Time is what we need but most of the time; time is what we lack. The more we want to have more time, the faster it seems to disappear. Working in the corporate world, employees are always wrestling with time, and more often than not, many of us would have to sacrifice important events in life for our work’s sake. Missing important dinners with families, missing precious times with growing kids, missing social lives, missing a crucial date with the one and etc. One of the reasons employees need to take more time than required is because usually either there is no system in place or the system is not providing what it is supposed to be doing.
Time & attendance system is more than just meets the eye. It’s not merely about recording staff’s clock in and clock out; it should be about having an accurate automated system in place to monitor the clocking activities of every staff, assessing the cost it incurs to the business and link the data to the human capital cost to obtain the ROI.
Installation of biometrics time attendance system such as FingerTec time attendance system could be your time savior. Read on.
Precise Data – Let Your Time Tells Your Story
Time attendance data collection using biometrics system is not relying on users or other people’s whims and fancies. To get verification, users will need to place their own fingerprints on the machine to verify their presence. The recorded data is kept in the system without users having the rights to alter its originality. And all data will be centralized in one system for further processing. With a time & attendance system like FingerTec, if you are late, you are late. Let the time tells your story.
Centralized User Data – Key In Once And Once Only
The time and attendance software like FingerTec’s TCMS have the ability to keep all user data on a centralized server so administrators don’t have to key-in any data manually and repeatedly, saving a lot of time in the process. Retrieval of data also is made easy without having to sift through tons of written records and manual time cards.
Scheduling – Keep Calm and Set it Right the First Time
When your organization has groups of staff that work at different hours for different tasks, scheduling settings can be easily configured and determined earlier with a system like FingerTec and its software TCMS V2. Group A that has a constant schedule weekly is assigned with schedule A, Group B which has a cyclical schedule has to follow schedule B, Group C that works on certain days in a week must abide by schedule C, and etc. By having the right system configured beforehand and administrators do not have to get involve in the complex scheduling over and over again, it potentially could save a lot of time.
Reports Intact – Printable Reports At Your Command
Having data is almost meaningless without having its reports available. A time & attendance system like FingerTec is able to produce various printable reports automatically and you can also export the data in various formats to ease your work and also to save a lot of time in the process.
Link to Third Party – Dependable Data, Dependable Team
And when all data is digitized, it’s easier to link the data to the third party software such as payroll for further processing and further time savings. Overall it will provide not only improvement in the business process but also overall employee satisfaction for the job well done and within time.
If your organization is still struggling with time and the admin and HR departments’ personnel always sacrificing their time for work, Time and Attendance system could be your savior.
Inquire within at info@fingertec.com and all FingerTec biometrics systems come with complementary management software, TCMS. For cloud time and attendance solution, we recommend you to go for www.timetecta.com. Get 10 user licenses free for life when you sign up with us!
Monday, 1 February 2016
Sync Attendance Policy With Attendance System For Better Staff Management
I have been very fortunate to have observed these
“I’m gonna get sick soon” behaviors from the fellow staff over the years. Some
like to cough rigorously, some sniff loudly, some pretend to blow nose using lots of tissue and
many of these behaviors happened on Thursday, preferably noticeable by other colleagues. Not that I claim all who called in sick on Fridays and Mondays faked it, but I'm not wrong to assume some did. To those who do not yet get my
point, those were the signals to justify their day off on Fridays. Absent
on Mondays are also as regular as Fridays, if not more often. Sometimes we wonder whether these absences were genuine or they simply cited
acceptable excuses like medical, personal or family matters to fake a legitimate absence.
Simply put, absences on Mondays and Fridays will
give an absentee a 3-day weekend. Inquiries on those absences from the managers have to be
carried out delicately to avoid any risks of lawsuit to the company. However,
there are steps that could be taken to minimize these preventable absences
before it becomes chronic and impacting negatively on the company’s operation.
Written and enforced employee attendance policy is
very important even for companies with small operations. While some companies
want to appear lenient and providing flexibilities, these flexibilities could
turn out to be opportunities for abuse. And this could affect the entire
company’s discipline and productivity.
Some pointers when preparing the employee
attendance policy should include first and foremost the employee work days and work
hours. Specify when are the company’s workdays? When are the off days? When is
the start and stop time of work hours for all employees? What are the
exceptions? Does your company offer multiple breaks? What is the duration for
each? Do you provide any leeway for breaks? How the attendance data is going to
be collected? What’s the sign in and sign out procedure?
The staff needs to know what the company means by
late for work. Detail it out in the company attendance policy. Does the company
provide buffer zone? If yes, what’s the duration? Say for example, the working
hour starts at 9:00, and the buffer zone is 15 minutes. When an employee signs in
at 9:13, he will still be considered on time. Only when he arrives at 9:16 will
he be considered as late. What is the cut off time before an employee is
considered absent? All these policies have to be stated clearly and understood
by all employees.
A company, regardless of its size, has to also define
leave benefits and holidays clearly in its attendance policy. Clear description
of paid and unpaid leave including what qualifies an employee to take what kind
of leave must be explained to the T. How many days can a staff take a sick leave? When shall the medical certificate be sent to HR? What type of clinic is acceptable? Can a staff call in sick and rest and home? Type of holidays approved by the company and whether the holidays are paid or unpaid must also be ascertained to avoid confusion.
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| Leave type can be defined in TimeTec Cloud |
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| Once defined, the leaves can be edited later on |
Apart from detailing out the policy, a company
needs to pay attention to the process that is to be followed for violations of
employee attendance policies. Specify the steps to be taken for various
infractions, to protect your business from charges of racism, favoritism,
discrimination and etc. For example, a warning letter must be issued if a staff is absent without a valid reason or a show-cause letter needs to be issued if it happened the second time around within 6 months, something like that.
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| Each employee's time settings can be defined in TimeTec Cloud. |
By having all this policy in place, it’s best to
have an attendance system that can operate based on the policy for smoother
operation. In TimeTec Cloud, user can define the attendance policy of the company to
match with the attendance system's settings. Key in the day types, leave types, clocking
schedule and many other attendance details to suit to the drawn written policy. For example, once the rules for tardiness are set, Tardiness Report generated will provide the company a clear idea about the lateness problem in the company and which area or personnel that requires improvement or perhaps, lateness has never been a problem that the company needs to worry about.
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| Define staff attendance easily on TimeTec Cloud |
Overall, syncing attendance policies with an attendance system like TimeTec Cloud will make sure that the data received from the attendance system is useful because it has been aligned with the
policy that is in place. And another advantage, TimeTec Cloud also provide some sample warning letters to be used. :)
Get TimeTec Cloud 30-day trial at https://www.timeteccloud.com/signup.php
By Norana Johar, COO, FingerTec HQ
There’s More to Attendance Than Just Time
What is the best trait that a company could ask for an employee? It’s dependability. An employee who is reliable is very much an asset to the company than any other traits. As an employer, ask yourself which one is preferable? Having an excellent employee who is always not punctual and always absent or an average employee who is always available at the office, ready at your disposal. The thing is, the company cannot depend on someone who isn’t at work. Therefore, it’s safe to say that attendance is highly valued to other metrics such as productivity and quality.
Cloud Computing Myths? Oh Please!
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| Credit to cubeelite.com |
Five Marketing Philosophies: Is That Why We're Here?
One of my Economics lecturers used to always say, "Welcome to the real world, babies". This was usually delivered whenever he shared industrial applications of textbook knowledge, followed by the usual sounds of "Oh my god, it makes so much sense now" his students' awe and amazement. It wasn't condescending, not at all. In fact, it was liberating. He was acknowledging that we were still 'infants' in the field, with limited knowledge of its workings, but we're at least welcome to learn.
In remembering his teaching methods, I've decided to talk about the five main approaches of marketing through a small child's eye, and lollipops. Each of the five concepts (Production, Product, Selling, Marketing & Societal Marketing) will roughly explain the main objectives of doing business in a simple manner so the knowledge won't be kept just for the 'smart people'. So, read more to share some understanding with these babies!
Wednesday, 16 October 2013
Additional Tips About Ingress Software Implementation!
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| THE advanced access control system for YOU |
In my
continuing effort to talk about Ingress, lets learn 5 more important things to
pay attention to when it comes to Ingress Software implementation. For the less
initiated, Ingress is FingerTec’s latest software; highly recommended for door
access control installation. It’s packed with powerful access control features
which include graphical floor maps, real-time monitoring, centralized
management, data analysis, reporting and much more.
If you
are dealing with door access control products and market, request for the trial version of Ingress to
experience the greatness of its software. The best part, it comes bundled with
FingerTec door access products.
5 Things to Pay Attention to When it Comes to Ingress Implementation
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| Need help? Just type it out and I'll be there! |
Ingress is FingerTec’s latest software; highly recommended for door
access control installation. It’s packed with powerful access control features
such as graphical floor maps, real-time monitoring, centralized management,
data analysis and reporting etc.
First things first, you need to plan properly before implementing the
software, as most future inconveniences are caused by faulty installations. Don’t
rush into it and get tangled later. Here are 5 things you should look out for
to make your Ingress implementation smooth!
Science Fiction? No, Just Another Day on the Job
A common trope in science fiction is imagining the advanced methods the future will employ to ensure security. Retinal scans, palm scans, body scans, facial recognition, and even DNA analysis have all been explored as replacements for key cards and pin codes. In the film Gattaca, Ethan Hawke's character must supply blood samples every day to enter his job. In the film "Minority Report," based on the work by prophetic science fiction writer, Philip K. Dick. facial recognition software is prominent. Yet, these technologies are no longer mere fantasies, nor are they absurdly expensive hypothetical prototypes. Rather, facial recognition software and components are both very real and entirely affordable. What hasn't changed in the transition from sci-fi to reality is the power of the technology's utility.
FingerTec USA offers an innovative addition to the biometric employee clock in software business with its revolutionary FingerTec USA Face ID 2, a device that recognizes users with a single look. Users need only to glance in the direction of the device for it to verify identity, without the need of any keys, codes, touches, gestures or personnel. It's a fully automated attendance system that makes "buddy check-ins" irrelevant, greatly increases efficiency, comes at an affordable and competitive cost, and declares any business that uses it as a cutting edge enterprise.
The Face ID 2 isn't science fiction, but it is fantastic.
by FingerTec USA
Tuesday, 14 August 2012
Your Attendance System Needs to Be Up-to-Date
As an employer you are going to make sure you have a way to track what time your employees come in; what time they leave; when they take their breaks; and when they have lunch. This means incorporating an employee clock-in system for your business. In this way, management and the Human Resources department will be able to accurately gauge what time everyone comes and goes and then figure out payroll for hourly employees. This will also help in figuring out how many sick days and/or vacation days need to be divvied out to workers. That said, you should also make sure to have an up-to-date system to make sure everyone is being correctly and accurately accounted for.Having the most current clock-in software and hardware possible will ensure an easier time managing your employees' progress. Your Human Resources department will also greatly appreciate it because it means greater efficiency and ease in gathering all that data and collating them into something they can work with. A new system will also remove the possibility of employees gaming the system and clocking in and out without getting their work done.
Having a new system to track the hourly progress of employees ensure accurate accounting and the efficiency running if your business.
by FingerTec USA Wednesday, 27 June 2012
What Can a New Attendance System Do For You
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| FingerTec AC100C Time Attendance device |
Using a brand new biometric recognition attendance system, it removes the overhead and extra work that it takes to collate all those punch cards and removes any errors or misinterpretations of the data. Employers and employees alike do not have to worry about losing punch cards and therefore negating the extra expense to the process. The biometric reader is very user-friendly and can store thousands of fingerprints which makes things easier for all involved.
Upgrading your attendance system will make staff management so much easier in the long run. Also, your human resources staff, accounting, and payroll departments will thank you for it. So replace those old-fashioned and outdated punch cards with the next wave of tech.
by FingerTec USA Tuesday, 24 April 2012
The Attendance System: Organization At Its Prime
Let's face it: would you have graduated high school, college even, if those credits weren't tallied? No! The attendance was there to work to your benefit, so that you can progress to the next stage of your life. Now as an adult you realize that clicking in means that your company knows just how hard you work. It is a testament to your devotion and reliability. As long as you give it your all, you're in the clear. In fact it leaves you with proof that you deserve at least consideration for promotion, among other factors.
So, do not feel stressed by the clock in software. embrace it and realize that it gives you the power. It's a comforting thing knowing you have proof of your hard work.
by FingerTec USA
Monday, 13 February 2012
Fingerprint Door Locks Adds a Layer of Security
Security is of the utmost importance to most people. It’s important because you have a lot of things you want to protect. For this reason you close your windows, lock your doors, make sure your car is secure and so on. With most doors, you need keys to open and lock them but what happens if you lose your key? Or worse, what happens when someone steals your key? This is when the trouble begins. A very determined thief may even go so far as to duplicate your key in order to get in. Whatever the case may be, fingerprint door locks remove the unseen risk of having a typical key locked door.Door fingerprint locks aren’t only for residential homes but for businesses as well. Company secrets and important documents are held behind doors that need to be secured. These extremely secure and reliable fingerprint locks can’t be defeated by a thief trying to use a torque wrench and lock picks. There are no keyholes to manipulate or tumblers to fool! By using locks requiring a fingerprint, not only can you prevent unauthorized entry by outsiders, you can also prevent entry by employees during unauthorized times. By adding an attendance system to your lock, you can track who’s coming in and out of the facility.
By adding another strong layer of security to your home or office, thieves will think twice about trying to steal from you.
by FingerTec USA Thursday, 12 January 2012
Fingerprint Time Clocks And a Year Of Punctuality
As employees become comfortable with their working environment leniency tends to rule the workplace. Allowances are made for the good workers and the system runs on trust. This is a wonderful thing, no doubt, but when does it become an issue? Punctuality in the morning is of utmost importance. An office that starts the day off properly will always triumph in the end. If things fall behind right from the start it has a domino effect and the consequences linger throughout the remainder of the day.With fingerprint time clocks this pretty much becomes a non-issue. Your good workers will want to be punctual when they know it matters to you because that's what they do- they get things done and they do it well.It is one way of having the office acknowledge that certain things are not to be debated, even if leniency is allowed for valid purposes. An attendance system also tracks permitted breaks, vacation time, overtime, etc. allowing your employees freedom in how they work, as long as they clock-in and clock-out.
The beginning of the year is a good time to introduce new practices since everybody is starting fresh anyway. It will ensure a smoother transition than an introduction after everybody has already grown comfortable.
by FingerTec USA Tuesday, 3 January 2012
Benefits of Biometric Time Clocks
Before you invest in biometric time clock software, you may want to have a better understanding of what constitutes this technology. Once you know this information, you will be better able to ascertain the effectiveness of biometric time clocks.This technology is not only suitable for security firms, it is valuable to any company. Biometric software is not an elitist notion; is is available for small and large businesses. There are so many different models available, each of which offer great features, that you will definitely find the model that most effectively addresses your business needs.
For example, the FingerTec TA2oo Plus W is a state-of-the-art wireless attendance system. It has large storage capacity and a colorful screen that displays straightforward icons. This system is also incredibly convenient, since it offers multiple clock-in methods, which include fingerprint identification, RFID cards, and password verification. This attendance system also includes message displays and similar features that make interoffice communication even easier. It is also easy to enroll a user and transfer data.
This software abolishes many faults associated with traditional employee clock in software, which creates a more honest and efficient work environment for both you and your employees. For more information, visit the FingerTec homepage.
by FingerTec USA Thursday, 22 December 2011
Biometric Time Clocks and The Future Of Identification
Human beings have always been observant creatures. We once determined the identification of people purely through behavior, and by the way they looked and sounded. Then we began forensic studies. We learned that fingerprints are unique. so are the eyes. We took those as means for identification in cases where we needed more absolute evidence. Then we created machines that could read ID cards.As technology booms and life gets more complicated we are constantly shifting identity. Computers create profiles people use online to express any number of things. Computers are one way of assessing an individual's behavior.
Biometrics are the cutting edge of identification technology. A finger scanner can tell whether or not a person is authorized to access a room as well as positively ID someone currently in the database as a valid employee. Biometric time clocks can track work progress of the individual who has checked in. It makes an attendance system much more effective than it would be without the unique identification features.
And it's just the start. Biometrics are being used in all sorts of offices, airports, resorts, and more. They do not fail in the way that a person could with a photo ID. It's more in-depth and focused, assuring the best results.
by FingerTec USA Wednesday, 28 September 2011
FingerTec's Time Clock Software Gets a Makeover
This update breaks down all of your options so that it's easy to navigate adjustments. For example, the "Tolerance" tab deducts the amount of late time into work from the schedule, early time out from the schedule, time spent not resuming work, and early lunches. Human error happens. sometimes our watches aren't always accurate. Sometimes you can't help having to come in a little late or a leave early one day. Life happens, what are you going to do about it? At least with this feature you can have the system automate your employees schedule to give you an accurate reading of where the time is being lost. Other features include "Auto Add Break Rule," which helps keep track of necessary breaks during the day. It, too, prevents inaccuracies in the shift reports.
The automation and rule additions to the software make tabulating the shift report much easier. After all, the attendance system should be easy to read and navigate.
by FingerTec USA Monday, 5 September 2011
Time Clock Software is for Small Businesses Too!
Biometric time clocks are no longer just for large companies. These high-tech products are now available at low prices for businesses of any size. The FingerTec TA100 series, for example, provides service to any number of employees. Users put their fingerprint into the memory system and then are able to access the time clock with a press of a fingertip. The attendance system is so easy to use that even the techno peasants of the company will be able to use it.
This timekeeping software abolishes any need for passwords, identification cards, and PIN numbers and makes honest employees out of everyone who uses the system since there is no way to fudge the hours or have someone clock out on another’s behalf. Each employee is able to get paid accurately without a dispute over whether the employee was overpaid or underpaid for services. The software is also economically and environmentally beneficial since it eliminates paper waste from timecards.
Employee clock in software is a worthy investment; it is beneficial to both employers and their employees.
by FingerTec USA Tuesday, 28 June 2011
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