Do You Need to Automate Your Staff's Attendance?
Not every company should be investing in time
attendance automation but it’s common knowledge that tracking time attendance
of every employee manually can be time consuming, labor intensive and perhaps
cost more money that it should if it involves a great number of employees, multiple
errors and other complications. Eventually, all growing organizations would be
automating time attendance system at some point in their business to achieve
efficiency in employee management. But, at what point would you consider the
move?
Let’s look at some of the factors that organizations
need to weight in before making any decisions about time attendance automation.
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| Once your company headcount is as large as this, attendance automation is a not a option anymore. |
The size of your organization matters because the
more employees you have, the harder it is to keep track and the more
information needs to be processed in order to yield the target outcomes. When
processing time attendance takes a good chunk of your good employees’ time and
it affects other areas like payroll, human resources and other business
systems, automated system of employee clocking is the way to go. Delay in these
areas in large companies would spell catastrophic to operation.
Company’s working schedules is another factor to
highlight in making the decision. Companies that having shifts, outstation
workers, overtime and flexible hours for example, are definitely in need of
effective rostering system to regulate their employees and at the same time manage
cost effectively. Without automated attendance system to take care of the
different working schedules and rosters, it could disrupt operations, costing
the company more money and effort to replace the absence or undisciplined
workers in the effort to complete the tasks.
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| Anybody could take anybody's card and commit buddy punching with card system. |
Buddy punching could pose a serious problem in an
organization not only in terms of monetary where usually companies need to add
up extra money for payroll from 2-5% every month end. Biometric time and attendance
system can effectively eliminate this problem overnight by promoting
“you-are-you” concept with biometrics identification. Without the biometrics
data of the correct person, verification is just not possible. And this brings
us to another factor, which is your system data collection. If time attendance is
crucial in your organization, clocking in via identification of unique
characteristic of employees to identify hours worked is the least open to
abuse.
For organization that has multiple locations, time
and attendance can be an even more complex process. Hence, automation and
centralization is not an option. Different branches may operate on different
sets of rules and times, and maybe also involves different privileges and
reporting for management and staff. Multiple branches not only should have
automated attendance system but it should seek cloud computing as THE solution,
for the system is not only centralized but it also can be accessed securely
from anywhere with appropriate level of access.
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| Go to www.timeteccloud.com for more information. The software is free for a year if you subscribed before March 31, 2014 |
Last but definitely not least, what is the investment
your company is willing to spend on the attendance system? It could be seen as extravagant
in terms of capital outlay but in a long run, biometrics and cloud system is
actually affordable and it is the solution required for organizations looking
to increase efficiencies.
By Norana Johar, COO, FingerTec HQ
By Norana Johar, COO, FingerTec HQ
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