Showing posts with label Ingress. Show all posts
Work Hour and Overtime Compliance. Are You in the Know?
The intricacy of the modern world poses a lot of challenges in managing today’s workforce. Handling workforce and work time are not as straightforward as taking note when somebody comes to work at 9 and leaves at 6pm, for example. Work hour is not only limited to what an employer needs from their employees, it also has to fulfill employee rights according to the law. An employee can’t simply request to work overtime at anytime they please just to finish the job and earn more money but it has to adhere to the company’s budget, the labor law and overall ROI. An employer cannot demand an employee to work more than a certain hour daily to increase productivity, and the employee can’t work less than the agreed work time in the employment contract without consequences.
Managing workforce requires an application that can cater to compliances while keeping your company costs at its optimum level.
Labor law of one’s country governs the work hours and the overtime imposed and taken by employer and employee. Malaysia for example, by law each employee is required to work 8 hours per day and 48 hours per week. Maximum total overtime allowed is 12 hours per day and 104 hours per month. Working overtime on a weekday entitles an employee to a 1.5 times wages calculation and 2 times if overtime happens on weekend rest days or holidays. Each employee should be given 1 day a week rest, 30 hours a week rest for shift workers, 30 minutes minimum break after 5 hours work and 45 minutes minimum break in 8 hours of work. While the rules sound simple to follow but without a proper application to monitor, abiding by these rules could pose a challenge to many companies.
Mexico has different sets of labor law that limits only 3 hours per day overtime and a maximum of 9 hours overtime per week. The overtime is calculated twice the fixated wages in the first 9 hours and 3 times if it exceeds 9 hours. An employee should be given a one-day rest in a week and 30 minutes minimum break in 9 hours of work. Vietnam, on the other hand, allows a maximum overtime of 4 hours per day and 200 hours per year where the overtime will be paid 1.5% higher than the existing salary during weekdays and double during rest days.
Mexico has different sets of labor law that limits only 3 hours per day overtime and a maximum of 9 hours overtime per week. The overtime is calculated twice the fixated wages in the first 9 hours and 3 times if it exceeds 9 hours. An employee should be given a one-day rest in a week and 30 minutes minimum break in 9 hours of work. Vietnam, on the other hand, allows a maximum overtime of 4 hours per day and 200 hours per year where the overtime will be paid 1.5% higher than the existing salary during weekdays and double during rest days.
Hence, when buying time attendance system, the software needs to have all these compliances settings in place. At FingerTec, our software TimeTec V3 and TimeTec TA provide users with the compliance settings for work hours, breaks and overtime to protect your company from getting fines and penalties for breaking the labor law, intentionally or ignorantly.
Ask yourself this, have your staffs been taking more overtime hours than permitted by law or you are not in the know?
Have they been taking breaks as required or they just stay in the office without recording proofs of breaks?
Has your Human Resource department been calculating their overtime right according to the labor rate or they forgot?
Bury the loopholes and start having a system that complies with the law and frees yourself from worries. And best of all, stick to a system that gives you automation and cost-effectiveness at the same time. Try FingerTec at info@fingertec.com
Tuesday, 29 March 2016
Feeling Intimidated to Deploy Biometrics Door Access Controllers? 6 Interesting Facts about Ingressus Controller
For FingerTec customers who are familiar with biometrics terminals like R2, Kadex and R3 deployment and the way they are configured, the introduction of door controllers in the mix might confuse them up. Many have chosen to stick to the way things are and not keen to learn about this new system. Let’s have an open mind and learn about the potential of controllers for you can serve a portion of your clients that are looking for this kind of setup. Knowing the benefits of the controller can bring your door access business to another level.
First thing first, what is a controller? The concept of master and slave remains true in the deployment of door controllers where the controller is the master, and the biometrics/card readers are the slaves working for the master. Basically, in a controller setup environment, you need to connect the slaves to the controller and let the controller controls everything. Get it?
Let’s figure out 6 interesting facts about FingerTec's Ingressus controllers.
Cost Effective – To install master readers like R2 or R3 at all doors in a multi-door environment could be expensive because practically you need one master and one slave at all doors that you want to secure. Door controllers like FingerTec’s Ingressus have a few types which you can choose either to have a one-door, two-door or four-door installation. In short, you only need one master (Ingressus) for a two-door or a four-door installation. This can cut your implementation cost by around 13-20%, providing a more economical and cost effective option for your clients who want to mix and match the devices but simultaneously get the most effective system for their door access control.
Device & Data Centralized – In any door access control system, apart from the facility to provide a controlled environment, it also has to provide the audit trails of access activities to define its effectiveness. A controller solution like FingerTec’s Ingressus has been designed to gather all the access data received from the slave devices, which then can be pulled into the bundled software for a complete overview of the access security situation.
Scalable – The cost of access controller implementation is 13-20% lower than of the regular master-slave whole reader, and in addition to that, a controller such as Ingressus has a few types in its series, Ingressus I for one door installation, Ingressus II for two doors installation and Ingressus IV designed for a four door environment. You can scale the deployment of the controller to your requirements to make the best out of your budget, and at any time you can expand the deployment to larger areas by adding a few more.
Can be integrated with other solutions – A complete security system usually makes up for a few separate systems including door access control, surveillance cameras, alarm system and many more. Using a controller like FingerTec’s Ingressus, you can consolidate all these systems in one Ingress system and control them all from one centralized location.
Easy Installation and Configuration - Like many other new gadgets and electronic appliances, the installation and configuration must be user-friendly. FingerTec’s Ingressus works that way as well where no guessing game is required because the device is equipped with readily available I/O ports for user’s convenience, and it comes complete with user guides and tips to assist you in system deployment.
Last but certainly not least, Ingressus has many Amazing Door Access Functions embedded in it including Surge Protection, Interlock Function, Antipassback and many more. When all functions of a door access system are centralized in one device, the purchase of it is definitely worth the investment. All Ingressus purchase is bundled with the powerful door access software Ingress for a comprehensive management of access data on MySQL or MSAccess platform.
Find out more about FingerTec’s Ingressus Controller and email us at info@fingertec.com to purchase.
8 Noteworthy FingerTec Developments in 2015
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| Making the transition to cloud is part of the development this year. |
1. FCC Stores FingerTec Data Free on Cloud
Customers’ feedback is gold and through years of customer support, one thing customers are very concerned about is data lost and how to avoid it from happening.
We heard you loud and clear, and starting July 2015, FingerTec customers have an option to store their data in the cloud for 3 months based on the first in, first out rule whenever they register online at http://www.fingertec.com/ver2/english/e_warranty.htm
FingerTec Cloud Center keeps terminal information, transactions data and user data online as backup on cloud and each customer of FingerTec can access FCC at anytime he pleases. Isn’t that an amazing service?
2. Improved Coreboard for Better Performance
The most important part of a car is its engine, and for FingerTec biometrics products, you have to look at the coreboard. This year we introduced the FMM100, the latest that comes with an 800MHz microprocessor, 128MB RAM and 256MB flash memory. The new specifications come with new firmware with enhanced features, greater data compatibility, and improved synchronization capabilities. Machines with this board will have upgraded graphical user interface and attractive designed icons which afford greater personalization and customization of the display style for the user interface, wallpaper, voice, bell schedules, punch state options and shortcut key mapping area. Who wouldn’t want that?
3. IngressVMS Launched
In May 2015, FingerTec launched its very own Visitor Management System, named IngressVMS. This application is tailored to manage visitors of a premise, fully integrated with Ingress Door Access System for a secured visitor management system. With IngressVMS, an organization can filter its visitors effectively, making sure that no security risks are allowed into a premise. IngressVMS is a fully automated web-based system. Try it for free for 30 days at http://www.fingertec.com/newsletter/June2015/fn-06-step.html
4. Powerful Ingress is Getting Stronger
Ingress is FingerTec’s powerful door access software dedicated for FingerTec’s door access terminals. In 2015, extensive research and developments have been carried out to better Ingress in many aspects including features, functions and user experience. Ingress Mobile also has been reintroduced to contain various functions suitable for door access management. Experience amazing Ingress yourself, request for a trial version: http://www.fingertec.com/trialversion/ingress/
5. TimeTecTA is Gaining Momentum
Cloud is the future trend and what’s a better option than to be ready with the solution now. TimeTecTA, our very own cloud solution for time attendance has been getting interests from the market that requires attendance data to be accessible at anytime. Loaded with awesome time attendance features, compatible with many verification methods plus the crucial scheduling and rosters management, TimeTecTA is not only affordable, it’s online; it’s scalable, accessible, secured and reliable. And the good news is, we are giving 10 user licenses worth USD20 per month per account for LIFE! Sign up for an account now and get your licenses free from us!
6. FingerTec OFIS Y is Now ANSI 378 and ISO-IEC 19794-2 Compliant
Benefits of having these standards include enabling development of integrated, scalable and robust solutions, and ensuring the availability of multiple sources for comparable products and of competitively priced products in the marketplace. For those who have these standard requirements, contact us at info@fingertec.com to order OFIS Y.
7. TimeTec Cloud is Cumulonimbus
Because it’s big, it carries weight, and it’s lucrative! TimeTec cloud contains more than just time attendance at www.timetecta.com. In the pipeline, we are at the last stage of TimeTec Patrol, guard patrolling cloud solution, and we will offer TimeTec Leave, TimeTec Hire, TimeTec VMS, i-Neighbour and EpiCamera to complete the cloud workforce management under one roof. Get with the program and get the rainfall when the market is ready to take on cloud! In the meantime, sign-up to your cloud solution of choice at www.timeteccloud.com and you’ll be the first to know when they are ready!
8. FingerTec’s Packaging Gets Eco-Friendlier
We are using Kraft 100% recycled packaging boxes for all our hardware and accessories, which reduces packaging materials by up to half, a big win for us in our book. The new look and design of our Kraft packaging boxes is our way of not only making things easier for our customers but also incorporates eco-friendly measures, a clean and attractive packaging design that not only looks good but goes hand in hand with our Going Green initiative, balancing the packaging needs of our consumers with the best environmental practices. Love the Earth, our home.
We are an organization that always moves forward with the we-can-do-it attitude, and we always find the how-to-do-it ways. We will keep on churning new developments and will find ways to assist and satisfy the market the best we can. Look forward to our latest news in FingerTec newsletter!
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| More news and more developments are on the way! |
IngressVMS Video Guide for a Boost in Security
The IngressVMS is a solution that is integrated with the Ingress access control software and specializes in visitor management. Fully automated and web-based, IngressVMS is a welcomed addition to the security system of any company as it provides the necessary features in managing and monitoring visits to the office or premise.
With a VMS at their disposal, companies can now store and view information such as visitor profiles, visitor current status, black listed visitors, and total number of visitors. The online visitor registration option can speed up processes and help security personnel to filter out potential hostile visitors while administering access rights to those who are deemed benevolent.
The video guide in the link below will provide the necessary information and the steps on how to fully utilize IngressVMS. From the installation process to vehicle registration to access group configuration, these nine videos can guide you in accessing all the features available and how you can increase the security and safety of your company. Click here to watch the IngressVMS Video Guide. Wednesday, 23 September 2015
Scheduling in Workforce Made Easy by FingerTec
Workforce scheduling is crucial to business operations because ultimately the objective of scheduling the workforce is to meet business demands at low cost and high productivity. Workforce scheduling is a complex process of assigning working hours to the workforce. Different industries have different processes and the complexity varies. Depending on the nature of the business and its workload, workforce scheduling should be done right and fit the business perfectly for companies to benefit from it optimally.
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| It's time to find the right workforce scheduling for your business. |
This document presents 3 Types of Scheduling to suit different types of workforce and their working environment. One organization might use one type of schedule or a combination of a few.
1. Fixed Schedule: Schedule according to organization’s normal operating hours.
2. Flexible Schedule: Schedule according to total workweek hours but not fixed to the standard schedule’s rules. By default, the Flexible schedule is to record in-out pairs in use and calculate man-hours. There are 2 special options under this schedule:
a. Job Cost – A feature in Flexible Schedule to calculate the man-hours involved for a specific job/task done by a specific employee
b. Pay Class – A feature in Flexible Schedule to determine the rules and calculations for part-time workforce employed at one’s company.
3. Rotational Schedule: Schedule that covers a wide variety of work schedules and implies that shifts rotate according to the specific cycle. Some schedules require distribution of different shifts to the same employees in a day, which includes morning, swing and night shift. This schedule can cater up to 3 different shifts per day to rotate in a specific cycle.
FIXED SCHEDULE
Fixed Schedule requires an employee to work according to the normal working hours of an organization.
A standard schedule requires an employee to work according to the standard working hours or normal working hours of an organization, which amounts to a maximum of a 40-hour workweek, where weekdays are working days and weekends are off days. This is the most basic schedule where working time is constant at 8 hours per day and with a 1-hour break. Hence, Fixed Standard Schedule can be set for employees who are working from 8 a.m. to 5 p.m. or 9 a.m. to 6 p.m.
This schedule is suitable for normal businesses, which applies fixed working hours to a majority of employees with the exception of a few, which might need some other scheduling types.
TIMETEC CLOUD
Login > Schedule tab > Clocking Schedule.
Configure the timetable and attendance rules of the Weekly schedule.
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Setup the roster by adding new duty roster. Schedule tab > Group Duty Roster
The picture is showing the working calendar for the whole year for your better understanding.
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TCMS V2
Run TCMS V2 > System Settings > Clocking Schedule.
Configure timetable and attendance rules of the Weekly schedule.
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Next setup the roster by adding new duty roster. System Settings > Group Duty Roster.
The picture is showing the working calendar for the whole year for your better understanding.
Now you can open individual profile of employees and assign them to this roster.
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INGRESS
Run Ingress > Attendance tab
Configure timetable and attendance rules of the Weekly schedule.
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Next setup the roster by adding a new duty roster.
The picture is showing the working calendar for the whole year for your better understanding.
Go in User tab to add employees that follow this roster.
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FLEXIBLE SCHEDULE
Flexible Schedule allows an employee to work at different hours from the normal working hours of an organization.
A flexible schedule allows an employee to work at different hours from the company's standard operating time. This schedule is mostly applicable in environments that apply Standard Schedule. However, for those who are involved in Flexible Schedule, their start times and stop times are not fixed as long as the total work hours accumulate up to a 40-hour work week or more, or it could involve a compressed work week with the same total work hours or more. The objective of Flexible Schedule is for the employee to put in his time and accomplishing his goals in the time given without the restriction of a standard schedule.
This schedule is suitable for normal businesses, which have employees who need to accomplish a project without wasting time on commuting such as R&D personnel; employees who need to be on the go to accomplish his/her tasks such as field sales executives, dispatch; valuable employees who want to contribute to the company without sacrificing his/her life/work balance.
TIMETEC CLOUD
Login > Schedule tab > Clocking Schedule.
Configure the timetable and attendance rules of the Flexi schedule.
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Setup the roster by adding new duty roster. Schedule tab > Group Duty Roster
The picture is showing the working calendar for the whole year for your better understanding.
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TCMS V2
Run TCMS V2 > System Settings > Clocking Schedule.
Configure timetable and attendance rules of the Flexi schedule.
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Next setup the roster by adding new duty roster. System Settings > Group Duty Roster.
The picture is showing the working calendar for the whole year for your better understanding.
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INGRESS
Run Ingress > Attendance tab
Configure timetable and attendance rules of the Flexi schedule.
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Next setup the roster by adding a new duty roster.
The picture is showing the working calendar for the whole year for your better understanding.
Go in User tab to add employees that follow this roster.
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ENABLING JOB COST IN FLEXIBLE SCHEDULE
Job Cost is a tool to calculate the man-hours involved for a specific job/task done by a specific employee.
Job Cost is the process of controlling the labor and materials cost for each job in a systematic way and in workforce software, it involves the calculation of man-hours cost for a specific job/task. The objective of deploying Job Cost is to manage the labor cost associated with a certain task at hand to minimize the cost and maximize the income. Job cost also is an excellent tool for tracing specific costs to individual jobs and examining them to see if the costs can be managed better in later jobs. It is also a way to see if any excess costs incurred can be billed to a customer.
Job Cost is suitable for employees who are involved in projects where every hour of labor cost counts such as Designing A Software Program, Constructing A Building, Lawyers Attending to Cases in Court, and etc.
TIMETEC CLOUD
Login > Schedule tab > Clocking Schedule.
Configure the timetable and attendance rules of the Flexi schedule.
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Enable the Job Cost option under Flexi Schedule
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TCMS V2
Run TCMS V2 > System Settings > Clocking Schedule.
Configure timetable and attendance rules of the Flexi schedule.
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Next setup the roster by adding new duty roster. System Settings > Group Duty Roster.
The picture is showing the working calendar for the whole year for your better understanding.
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Enable the Job Cost option under Flexi Schedule.
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INGRESS
Run Ingress > Attendance tab
Configure timetable and attendance rules of the Flexi schedule.
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Enable the Job Cost option under Flexi Schedule
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Next setup the roster by adding a new duty roster.
The picture is showing the working calendar for the whole year for your better understanding.
Go in User tab to add employees that follow this roster.
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ENABLING PAY CLASS IN FLEXIBLE SCHEDULE
Pay Class Schedule is a scheduling tool determine the rules and calculations for part-time workforce employed at one’s company.
Pay Class Schedule is a scheduling tool determine the rules and calculations for part-time workforce employed at one’s company. Part time employees are hired to work less than a full-time employee, and there’s no minimum hour to be fulfilled as a part time worker. They are generally not eligible for company’s benefits but they can earn more money through overtime and incentive payments for working at odd shifts.
Pay Class Schedule is suitable for work environment that employs part time workers like as construction workers, wholesale and retail trade, restaurant chains and etc.
INGRESS
Run Ingress > Attendance tab > Pay Class
Add new Pay Class.
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For part time workers who work weekly, apply the pay class per week by configuring a Flexible Working Hours schedule.
Or you can setup a roster with unique workday sequence to suit the schedule of part time workers. This is similar like setting up a Rotational Shift. The difference is you need to select Pay Class instead of Shift.
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ROTATIONAL SCHEDULE
Rotational Schedule is a schedule that covers a wide variety of work schedules and implies that shifts rotate according to the specific cycle.
A Rotational Schedule is a schedule that changes in a specific cycle, it covers a wide variety of work schedules and implies that shifts rotate or change according to a set schedule. The goal of Rotational Schedule is to distribute the stress of the least desirable swing and night shifts across a workforce. These rotations vary where some workplaces favor a fixed shift schedule where people work the same shift on a consistent schedule, while others may rotate shifts so that no one is stuck with the least desirable ones all the time.
An example of a rotating shift schedule, a staff might take 5 working days and 3 days off, then followed by 4 days Day Shift or known as Swing Shift (afternoon till midnight shift) and take 3 days off, spend 4 days on Night Shift and take 4 days off and repeat the schedule.
Rotating schedules are advantageous in facilities that require 24-hour employee coverage, such as factories, power plants, and hospitals. The schedules can be structured in a number of different ways depending on a need of a facility employee preferences, and health concerns.
TIMETEC CLOUD
Login > Schedule tab > Clocking Schedule.
Configure the timetable and attendance rules of the Daily Schedule.
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Repeat the same steps to prepare for another shift schedule.
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Next, add a new roster to arrange 2 shifts spread across the calendar to fit the work demand.
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TCMS V2
Run TCMS V2 > System Settings > Clocking Schedule.
Configure timetable and attendance rules of the Daily schedule.
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Repeat the same steps to prepare for another shift schedule.
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Next, add a new roster to arrange 2 shifts spread across the calendar to fit the work demand.
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INGRESS
Run Ingress > Attendance tab
Configure timetable and attendance rules of the Daily Shift.
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Repeat the same steps to prepare another shift schedule.
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Next add a new roster to arrange 2 shifts in sequence to fit the work demand.
Assign employees to this new roster under User tab.
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INCLUDE MORE WORKING SHIFTS PER DAY FOR CYCLE ROTATION
Employers can include more than one shift (max 3 shifts) to build a schedule that requires distribution of different shifts to the same employees in a day, which includes morning, swing and night shift.
This rotational schedule has multiple shifts a day. This is a schedule that requires distribution of different shifts to employees in a day, which includes morning, swing and night shift. In this schedule, an employee must prioritize his/her assigned shift before he/she could take up another shift as extra work hours. The objective of having this schedule is for employers to utilize the same workforce for more workload and for the employee to earn more pay.
For example, in a factory environment, which offers 3 shifts, morning, swing and night; an employee who works morning shift can be assigned to the night shift of the same day or he/she can take up the swing shift to add extra income.
TIMETEC CLOUD
Login > Schedule tab > Clocking Schedule.
Configure the timetable and attendance rules of the Daily Schedule.
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Repeat the same steps to prepare for another shift schedule.
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Set value of Shift/Day to three indicating that this roster can support up to 3 shifts/day.
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Now configure the sequence of shift per day under Auto Schedule section.
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TCMS V2
Run TCMS V2 > System Settings > Clocking Schedule.
Configure timetable and attendance rules of the Daily schedule.
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Repeat the same steps to prepare for another shift schedule.
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Set value of Shift/Day to three indicating that this roster can support up to 3 shifts/day.
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Now configure the sequence of shift per day under Auto Schedule section.
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INGRESS
Run Ingress > Attendance tab
Configure timetable and attendance rules of the Daily Shift.
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Repeat the same steps to prepare another shift schedule.
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Set value of Shift/Day to three indicating that this roster can support up to 3 shifts/day.
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Now configure the sequence of shift per day under Auto Schedule section.
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Workforce scheduling is important for various industries to manage the cost of labor effectively. However, many companies undermine the power of scheduling in the business’s race for profit and productivity. There are numerous advantages of using scheduling in one’s organization. Amongst the benefits of scheduling include, helping to manage distribution and cost of labor effectively by carefully planning the resources to match the business demand, and creating a conducive workplace by providing better work-life balance for employees.
To simplify the complex scheduling process of assigning working hours to the workforce, FingerTec offers Scheduling system through its main software, TimeTec cloud-based attendance system, Ingress Door Access and Time Attendance Software and TCMS V2 Time Management Software. The three software have been designed with complex scheduling made easy for the benefits of our clients’ businesses. The software covers all the important schedules required for most working organizations the world over.
Wednesday, 3 June 2015
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