Debunking 7 Common Time and Attendance Myths
The system used to monitor employee’s time and attendance have been around for ages with the likes of time clocks, also known as bundy clocks to Biometric automated systems. But this doesn’t mean that everybody views the importance of time and attendance equally. Some companies do not believe in investing money in something that they themselves can easily manage and some believes in giving space and trust to their employees.
|Biometrics machine like TA500 is not intrusive and can record attendance in less than 2 seconds|
Let’s view the Seven Common Time and Attendance Myths and it’s time to take proactive measures to take control of time!
Myth # 1 - Time attendance is not suitable for small companies
You have 8 employees and all of them have the same wide-eyed, innocent Puss in Boots gaze and you believe wholeheartedly that they will never cheat you. Get your instincts in check because no matter how nice your employees are, dishonesty is so elusive that you wouldn’t notice the consequences to your business even though it could be paramount. The smaller your company is, the more each and every staff plays an important role in your operation. Imagine a restaurant that has not enough servers or with the cook that’s late, or a bakery that needs to be opened by someone who is an hour late, who’s paying the price for that tardiness?
Myth # 2 - Conventional time clocks are the best way to go
Why do you need to invest a large sum in automated Biometric time and attendance systems when you can cut corners and reduce the investment to only 20% by having a conventional Bundy clock which does the same thing? This is where we’ll tell you, it’s a big NO! NO! NO! Having a conventional time clock means that you will need someone to process it manually at the end of the month which means more time and cost plus you are exposed to dishonesty and cheating through buddy-punching where your staff gangs up to cheat the company’s time by switching cards amongst themselves. At the end of the day, the conventional time clock only gives you 20% of what you need because it can only manage to stamp time on the attendance card and nothing else. Hence, it will end up costing you more in the long run.
|Cut unnecessary costs and errors that eat a hole into your company's bottom line.|
Myth # 3 - Compliance can be achieved easily without Time and Attendance Systems
Please do not overestimate the power of your staff and underestimate the importance of compliance because labor law compliance is not easy and the risk of non-compliance is costly for any company. Compliance is when your company abides by the labor and employment law of the country as well as by the company policies. Any non-compliance could expose your company to an expensive lawsuit so better to be careful than sorry.
Myth # 4 - Time and Attendance is every employee’s peeve
Nobody likes to be monitored and if we install time attendance, the employees will hate us. However, if there were no foul doing, why would the employee detest the system? The company has to be on top of the game at all times, keeping everybody involved in check to maintain smooth operations. Time attendance is not designed to make employers monitor employees like hawks but it does give a clear view of what’s happening on the human capital investment side of the business. The employer needs to strike a balance and make the employee understand the benefits of having time attendance systems, not only for the company but also for the employee.
Myth # 5 - Time Attendance is only good for shift workers
It is indeed good for shift workers because settings can be done automatically and correctly but it is also beneficial for any 9 to 5 companies because apart from being able to monitor staff attendance activities, the time and attendance system can produce a detailed record of each staff’s time attendance which can be integrated with a third party solution to improve payroll and the overall system.
Myth # 6 - Time Attendance doesn’t generate ROI
Each employee has an investment price tag and believe it or not, each one provides a different return to the company. And this is where the time attendance systems comes handy. How much do you pay for overtime? How much do you pay for extra breaks and tardiness? Take for an example an employee costs USD10 dollar an hour and if he were to come 15 mins late everyday for a month, he has cost the company USD55. Later he takes another 15 mins extra during breaks and 20mins in total for smoking, the company has just lost USD128. Let’s calculate easily here and determine for yourself how much you have lost over the years: https://www.timeteccloud.com/roi_calculator
Myth # 7 - Automated Time Attendance is costly and a waste of time
Refer to point no.5 and you will know that time attendance is a worthy investment and it actually “saves” a lot of company time!
By having an automated time and attendance system, each staff knows that they are kept in check by this system and that their time calculation is accurate based on the settings that complies with the labor law and company policy. The company can do so much more with the time and attendance data to get more out of their human capital investment.
See the big picture and make the right investment in an effective Time Attendance solution.
To get more information about a Biometric automated time and attendance system, go to www.fingertec.com and review TimeTec Online Attendance System at www.timeteccloud.com for a reliable, affordable and effective system.