Showing posts with label cheap cloud solutions. Show all posts
Warm Up To Technology for A More Effective Workplace
Many SMEs shy away from the latest available technologies because most of them are comfortable in doing business the conventional way; not keen on spending more money on software and tools, believing that “if it ain’t broke, don’t fix it”. After spending many years in this business, I learned that it wasn’t easy for customers to switch from one solution to another, let alone wanting to do it voluntarily. Most were reluctant to pick up on new things, holding on to the motto that familiar is always better, when more often than not, it proved otherwise. When FingerTec decided to change the bundled software from the ‘primitive’ FoxPro TCMS V2 to the more advanced TCMS V3, it was a struggle for us to persuade our customers to switch over. The process took us over a year and still, many hoped that the previous system remains. In fact, if SMEs are confident enough to deploy technological advancement in their daily processes, it would bring about a lot of advantages to their business operation for various obvious reasons.
I lived through the 90s and the early 2000s when telephone lines and facsimile were the two major communication tools in the office and companies spent a huge sum of money paying the bills. Communications with clients were limited to conversations over the phone or face-to-face meetings which proved to be even more costly if the distance between you and the potential customers is great because it adds other costs into the equation such as hotel expenses, meeting rooms, meals, and etc. Let’s face it, the recent technology does not only improves communication, it does so much to improve business’s operations for SMEs and more.
Instead of being indifferent and having a nonchalant attitude towards technology, SMEs need to warm up to technology in order to carve a better future.
How so?
With so many readily available communication tools in the market, technology has changed communication in a big and inexpensive way possible. When in the 90s and early 2000s, the cost of one very short SMS was close to USD0.10, nowadays you can communicate for hours without having to take the cost into consideration. Physical presence is not required anymore when the team can be connected via the likes of WhatsApp, Skype, Quip; making it possible for businesses to be effective, and be able to break that barrier of conducting a ‘formal meeting’ because what’s more important for the SMEs is to get things done quickly and correctly, rather than the formality of things.
Technology can also assist SMEs in keeping things organized, sharing resources and assigning responsibility in a more systematic way by deploying project management software for example or simply utilizing Google Drive for easy collaboration and sharing of resources in real-time and increasing productivity in a major way.
On the other hand, deployment of Software as a Service, SaaS like TimeTec TA for Employee Attendance Management or TimeTec Leave for Employee Leave Management simplifies and makes an operation more effective. SaaS usually is designed to promote automation and by having these tools in the workplace, the operation cost can be reduced significantly thus saving more costly and important resources for the company. In terms of the workers, they can likewise be tasked with different and more difficult tasks which can’t be accomplished via automation. On top of that, automation provides more accurate results and contains audit trail for easy tracking of information whenever the business requires. In short, SaaS tools do not only reduce the overall operation costs, it also provides efficiency that many SMEs are in dire need of.
Advancement in security technology is another breakthrough that provides advantages to the workplace with the adoption of smart card and biometrics for access security. The biometrics technology only allows authorised personnel to enter restricted areas by having their credentials verified, and all the verifications come with accurate records that are kept in the system for the longest time. Apart from access control, biometrics has penetrated other areas as well as PC access, time clocking and many more. And when the transaction data can be stored in the cloud, the tampering of the data is not possible, providing businesses with comfort over its security issues.
Another good thing that technology brings is its customizing option. Let’s face it, not one commercialized solution is designed to fit any company like a glove, but with a little tweak here and there, companies can further exploit the technology to better serve their businesses. With the right cost and development time, customization option could benefit SMEs tremendously. The availability of technology presented to us in this time and age has enabled remote working, teleconferencing and co-working space which has completely reshaped the workplace. Everything is literally at the tip of your fingers with the availability of mobile and cloud technology.
Who would have thought that now I could communicate with my client in India or Germany or Lebanon without having to spend a bomb on phone bills? On top of WhatsApp, occasionally we do ‘face-to-face’ Skype video conferencing as well as share resources online accessible across the world by our customers.
All in all, the impact of technology in the workplace is amazing and rewarding, and it changed the conventional way workplaces used to run. Businesses cannot shy away from or ignore technology, the leaders need to keep up and warm up to it in an efficient manner. Implementation of new technological solutions such as TimeTec and FingerTec biometrics can ensure optimal profitability and productivity at their workplace, hands down.
Friday, 22 June 2018
Embracing A Mobile-Centric Lifestyle
If people were to open a computer every time they want access to their Facebook account or Instagram or Gmail, many people will instead prefer to talk to each other. In 2017, smartphones have become universal, crucial and ubiquitous in the lives of many, simply because phones are now not merely a tool for people to connect to someone, these gadgets are being used for a variety of tasks including but are not limited to information findings, tracking of progress, tracking of locations, playing games, keeping photo albums, and the truth is, the possibilities are endless as we head into the future. In January 2017, there were 2.2 million apps available in the Apple Store while Android offers a whopping 2.8 million apps ready to be downloaded into the smartphones. Ask any question and I’m sure there is an app for you out there. You always forget to drink your daily dose of water? Download a drink water app that reminds you to drink water regularly. You want to keep a diet diary, have at it. You want to make yourself taller, there is even a tall editor to feed your denial and fulfill your illusion. Basically, the app world has what you need and much more.
I believe that smartphone hasn’t reached its maximum potential just yet. Smartphone users should be aware that with the increase in the computing power of the smartphone and other technologies introduced alongside like BLE, NFC, Wifi, GPS, QR Code and many more, various other actions and transactions can be accomplished through the smartphone. Taking this development into account, the smartphones have not only been useful in taking care of personal matters but now they have also transcended into all aspects of our everyday living including managing our bank accounts and managing our jobs.
Online banking, for example, has been around for quite some time, however, banks have been striving to offer services on Mobile Application but with limited features. Of late, more and more features have been added to the app to increase customer's satisfaction and to serve consumers who do not own a personal computer. Movie tickets, hotel confirmations, flight tickets and much more are made mobile ready, no printing required. At the workplace, Mobile Applications have started to become a norm whereby employees can clock attendance through smartphones, offices can trace employee's’ whereabouts using GPS, view attendance data in real-time, and etc. Employee leave applications and approvals can be done through smartphones; making all transactions accurate, paperless, effective and traceable. The automation of leave management will enable human resource department to focus on other pressing matters at hand rather than to spend time calculating leave accruals according to staff’s service period and policy. The use of the application in the office promotes two-way communication between the management and the staff which will result in more positive engagement.
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| For more cloud-based solutions for workforce industry, head over to http://www.timeteccloud.com |
One might not be keen to embrace a mobile-centric lifestyle but I reckon, when the going gets tough, the mobile phenomenon will win because when life gets more dynamic; time and convenience matters.
Cloud Solutions Adoption: Cost vs Convenience
Ever casually picked up your smartphone and say “Gee, I’m really glad that my phone has all these awesome functions! Who knows how I’ll live without it?”. No or Maybe. Well, in this modern digital era that we are living in, the aspect of ‘Convenience’ is no longer a luxury but it is instead demanded and expected by the society that we lived in today.
For starters, let’s go back to our old-trusty smartphone, just only a few years back, our mobile phone was considered a revolutionizing device all by itself with only just the ability to make a phone call. Right now, people do not even question the fact that our phones can surf the Internet, take pictures, send an email and so on. The same can be said to business franchises as well. Back in the earlier days, a business operates by setting up a brick and mortar shops and hoping that customers will visit your premises in order for you to offer your services. Yet, businesses nowadays have taken a gigantic leap in reaching their customers through cloud solutions, i.e. offering services to customers right from their smartphones. We know, it’s crazy right! How did they even give it a thought?
In short, all businesses changes, it is their nature to adapt or otherwise get left behind. That’s said, why not start now and take the first step in adopting a cloud solution within your business management. After all, as the saying goes ‘A journey of a thousand miles begins with a single step’. Therefore in a timely manner, here are two major factors to consider before applying a cloud solution.
COST:
Ah Money! The ‘obstacle’ behind every business. However, what is the price of convenience these days. Not much, is what we could say in terms of adapting into a cloud-based management system. Take for example our smart cloud solution, TimeTec TA which only costs 2 USD per user for a month. To top it off, what you see here is only the beginning as we also offer various discounts depending on the amount of users and the type of payment you choose. As a result, we can say that most of you here who decided to opt for our cloud solutions will definitely be paying much less than what we initially stated. However, we understand that it is only reasonable you would like to first inspect your goods before actually purchasing it. Hence, fret not as we are also giving out FREE 30 days trials for any company or organizations that wish to try what it’s like to be moving to a cloud management system. Better still, we will also be offering 10 FREE user licenses to whomever that decided to try out our wonderful services. Still not convinced? Wait till you hear what we have to say in terms of Convenience.
CONVENIENCE:
Well, you’ll be very surprised! Imagine not having to fill up any physical application forms whenever you are applying for your leave, manually punching your working times on a card machine or the point where HR personnel do not have to keep track of the staffs’ working period in order to administer the exact salary amount. To sweeten the deal, this is only the icing on the cake as our cloud solutions: TimeTec TA and TimeTec Leave are capable of so many more amazing feats which we can’t wait to show it to you. What’s more, all these functions can be executed right from your personal Smartphones thus saving more of your precious time (a valuable resources these days) and further adding to your convenience.
Smartphone usage is ubiquitous these day. If you can connect and do everything from a smartphone efficiently, who doesn’t want that convenience.
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