5 Workforce Management Issues Biometrics Solution Can Fix!
Workforce management gets tougher when the staff count gets larger. Micro managing employee is definitely ineffective and placing total trust on employee also is counterproductive when it comes to dealing with juvenile and conniving staff.
What could be the quick and effective fixes to this remedy workforce management problems?
Here are 5 common problems every office is facing and let us explain how biometrics system can repair them.
Issue: Persistent exploitation of loopholes!
Can the user cheat the attendance system’s record? If a staff can clock in for someone else’s time, there’ll surely be cases where the attendance data is not entirely honest and accurate. Could someone else cover for a job without the superior knowing about it? If someone could bring a stranger into a workplace without being detected, someone would. When employees know the loopholes, someone would exploit it to his benefit, for sure.
Biometrics Fix: When you are whom your body parts say you are, only then your time attendance data will be recorded and door access will be granted. The biometrics system will not allow a fake to proceed, and a fake doesn’t deserve to be in a good company.
Issue: The belief that stealing time is not damaging!
Many employees have this notion that it’s okay to spend company’s time leisurely without even care about the consequence. In business, time equals money and stealing company time can be equated with causing company extra unnecessary operation costs.
Biometrics Fix: FingerTec system records each employee clock-in time, break times, clock out time and overtime accurately based on the employee’s own activities and the times will be matched with the company’s time policy. Hence, if company allows only 10 minutes grace period, and the staff enters the office 20 minutes late, the staff’s record will be reported as 10 minutes late complete with the total late time. If a company doesn’t allow employees to clock in early for overtime, early comers will not cause company extra money. Evidently, each person has a price tag and each minute equals to a sum of money.
Issue: Staying Old School is Always Cool!
When it comes to managing workforce such as maintaining manual attendance record, this old school attitude would spell disaster in many aspects including dealing with data inaccuracy, time-consuming data entry, no linkage to other solution such as payroll, difficulty to trace historical data and many more which in turn would cause a company more money to manage a manual system rather than investing in automated biometrics system.
Biometrics Fix: Biometrics system such as FingerTec is designed to automate time and attendance scheduling process and data collection, and the data is not only accurate but it also can provide reports to the management as and when required plus it’s easily integrated with a third party solution to achieve efficiency and better productivity.
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| Biometrics prevent someone from stealing your identity |
Issue: Data is Isolated!
Companies assume that time and attendance data or door access data could be good for only payroll and not for other purposes. However, having a pool of useful and accurate data describing productivity of your workforce could help the company achieve better than before.
Biometrics Fix: At this day and age, connectivity is utmost important because it’s time consuming to do double job and data is supposed to better lives. By using biometrics solution like FingerTec, you can switch to deploy cloud-based attendance system like TimeTec TA that allows companies to access to data at anytime online and gauge the productivity accordingly plus data will be available on TimeTec Mobile to cater to staff’s mobility.
Issue: Daunted by Change because Change is Complicated!
Some businesses are intimidated by high technology and thinking that a biometrics system would be expensive, hard to maintain and complicated!
Biometrics Fix: FingerTec is a biometrics system that has been made easy for all customers. The implementation of the hardware is straightforward with a lot of user guides and support available online on various channels. The complementary software, Ingress and TCMS V3 are offered in MS access and MySQL and for those who prefer his data to be online, TimeTec TA is available for time and attendance to be used with hardware that have PUSH technology. The automation of workforce management will better improve any company’s operation and it would save a lot of money in a long run.
Biometrics Fix: FingerTec is a biometrics system that has been made easy for all customers. The implementation of the hardware is straightforward with a lot of user guides and support available online on various channels. The complementary software, Ingress and TCMS V3 are offered in MS access and MySQL and for those who prefer his data to be online, TimeTec TA is available for time and attendance to be used with hardware that have PUSH technology. The automation of workforce management will better improve any company’s operation and it would save a lot of money in a long run.
Interested to deploy biometrics time and attendance system or door access system, contact us at info@fingertec.com (Ric/Faza)
Thursday, 2 June 2016
Tips to Choosing Time & Attendance System
Is Your System Sufficient?
Keeping track of time in the workplace is not news; businesses have been adopting time and attendance system for quite sometime and many have been managing it well without requiring automated or complicated software. That is, if the business only requires you to keep time and attendance fairly simple by only collecting employee recorded time and pay them accordingly.
However, businesses these days have progressed and are becoming more complex, hence requiring time and attendance system that caters to the requisites that goes beyond only tracking time for salary. Time and attendance system for today’s business operation should be able to automate time and expense approval, to provide management with real time workforce situation, to match demand with resources, to be able to do scheduling and many more.
Check out the tips to choosing Time and Attendance System to better manage your businesses’ dynamic workforce for better ROI.
Centralized Management – Choose a system that can consolidate all time clock data into one software, either on-premise or a cloud-based solution software such as www.timetecta.com for an automated system which is easily accessible by authorized HR personnel.
Complete Workforce Data – A good system should contain all the important information about your workforce and more, making it a one-stop center for your employee’s information so you don’t have to maintain few separate records to sustain the complete one.
Accurate Work Time – Time is subjective and linear but when choosing a time and attendance system for your business, the system must account for all the times that employees work and not the time they are scheduled to work, for your business to maintain cost effective operation
Managing Compliance – Can the system comply with all the labor practices requirements is the question. You shouldn’t be worry whether your process is in compliant with the labor law requirements when the software takes care of it.
Real-Time Data – Batch processing is not comforting anymore, and a time and attendance system must have the ability to provide users with real-time data and allow real-time editing to make sure that the data is always updated to reduce end-of-the-month workload.
Employee Schedules – To match your business requirements with resources, a good time and attendance system has to be able to support employee’s complex time schedules and at the same time flexible enough to cater for changes.
User Experience – Users usually don’t have much time to learn about software or simply do not prefer to spend much time to do it. Therefore, a good time and attendance system must be user-intuitive and provides positive user experience, where users can get familiarize with the system as quickly as possible.
Integration – Last but not least, when choosing a time and attendance system, it needs to be able to integrate with payroll solutions to transfer clocking data and translate it into payroll calculations smoothly.
Is your current time and attendance sufficient for your business operation or you actually require a better system to handle all the complexities of today’s business?
FingerTec (www.fingertec.com) provides biometrics time and attendance hardware and software solutions for time and attendance system. All FingerTec products come with complementary Time and Attendance Software. For operations that require cloud-based time and attendance solution, TimeTecTA caters for all your time and attendance need plus management of mobile workers through the use of TimeTec Mobile in iOS and Android. Browse www.timetecta.com for more information.
Tuesday, 26 April 2016
Keeping track of time in the workplace is not news; businesses have been adopting time and attendance system for quite sometime and many have been managing it well without requiring automated or complicated software. That is, if the business only requires you to keep time and attendance fairly simple by only collecting employee recorded time and pay them accordingly.
However, businesses these days have progressed and are becoming more complex, hence requiring time and attendance system that caters to the requisites that goes beyond only tracking time for salary. Time and attendance system for today’s business operation should be able to automate time and expense approval, to provide management with real time workforce situation, to match demand with resources, to be able to do scheduling and many more.
Check out the tips to choosing Time and Attendance System to better manage your businesses’ dynamic workforce for better ROI.
Centralized Management – Choose a system that can consolidate all time clock data into one software, either on-premise or a cloud-based solution software such as www.timetecta.com for an automated system which is easily accessible by authorized HR personnel.
Complete Workforce Data – A good system should contain all the important information about your workforce and more, making it a one-stop center for your employee’s information so you don’t have to maintain few separate records to sustain the complete one.
Accurate Work Time – Time is subjective and linear but when choosing a time and attendance system for your business, the system must account for all the times that employees work and not the time they are scheduled to work, for your business to maintain cost effective operation
Managing Compliance – Can the system comply with all the labor practices requirements is the question. You shouldn’t be worry whether your process is in compliant with the labor law requirements when the software takes care of it.
Real-Time Data – Batch processing is not comforting anymore, and a time and attendance system must have the ability to provide users with real-time data and allow real-time editing to make sure that the data is always updated to reduce end-of-the-month workload.
Employee Schedules – To match your business requirements with resources, a good time and attendance system has to be able to support employee’s complex time schedules and at the same time flexible enough to cater for changes.
User Experience – Users usually don’t have much time to learn about software or simply do not prefer to spend much time to do it. Therefore, a good time and attendance system must be user-intuitive and provides positive user experience, where users can get familiarize with the system as quickly as possible.
Integration – Last but not least, when choosing a time and attendance system, it needs to be able to integrate with payroll solutions to transfer clocking data and translate it into payroll calculations smoothly.
Is your current time and attendance sufficient for your business operation or you actually require a better system to handle all the complexities of today’s business?
FingerTec (www.fingertec.com) provides biometrics time and attendance hardware and software solutions for time and attendance system. All FingerTec products come with complementary Time and Attendance Software. For operations that require cloud-based time and attendance solution, TimeTecTA caters for all your time and attendance need plus management of mobile workers through the use of TimeTec Mobile in iOS and Android. Browse www.timetecta.com for more information.
Work Hour and Overtime Compliance. Are You in the Know?
The intricacy of the modern world poses a lot of challenges in managing today’s workforce. Handling workforce and work time are not as straightforward as taking note when somebody comes to work at 9 and leaves at 6pm, for example. Work hour is not only limited to what an employer needs from their employees, it also has to fulfill employee rights according to the law. An employee can’t simply request to work overtime at anytime they please just to finish the job and earn more money but it has to adhere to the company’s budget, the labor law and overall ROI. An employer cannot demand an employee to work more than a certain hour daily to increase productivity, and the employee can’t work less than the agreed work time in the employment contract without consequences.
Managing workforce requires an application that can cater to compliances while keeping your company costs at its optimum level.
Labor law of one’s country governs the work hours and the overtime imposed and taken by employer and employee. Malaysia for example, by law each employee is required to work 8 hours per day and 48 hours per week. Maximum total overtime allowed is 12 hours per day and 104 hours per month. Working overtime on a weekday entitles an employee to a 1.5 times wages calculation and 2 times if overtime happens on weekend rest days or holidays. Each employee should be given 1 day a week rest, 30 hours a week rest for shift workers, 30 minutes minimum break after 5 hours work and 45 minutes minimum break in 8 hours of work. While the rules sound simple to follow but without a proper application to monitor, abiding by these rules could pose a challenge to many companies.
Mexico has different sets of labor law that limits only 3 hours per day overtime and a maximum of 9 hours overtime per week. The overtime is calculated twice the fixated wages in the first 9 hours and 3 times if it exceeds 9 hours. An employee should be given a one-day rest in a week and 30 minutes minimum break in 9 hours of work. Vietnam, on the other hand, allows a maximum overtime of 4 hours per day and 200 hours per year where the overtime will be paid 1.5% higher than the existing salary during weekdays and double during rest days.
Mexico has different sets of labor law that limits only 3 hours per day overtime and a maximum of 9 hours overtime per week. The overtime is calculated twice the fixated wages in the first 9 hours and 3 times if it exceeds 9 hours. An employee should be given a one-day rest in a week and 30 minutes minimum break in 9 hours of work. Vietnam, on the other hand, allows a maximum overtime of 4 hours per day and 200 hours per year where the overtime will be paid 1.5% higher than the existing salary during weekdays and double during rest days.
Hence, when buying time attendance system, the software needs to have all these compliances settings in place. At FingerTec, our software TimeTec V3 and TimeTec TA provide users with the compliance settings for work hours, breaks and overtime to protect your company from getting fines and penalties for breaking the labor law, intentionally or ignorantly.
Ask yourself this, have your staffs been taking more overtime hours than permitted by law or you are not in the know?
Have they been taking breaks as required or they just stay in the office without recording proofs of breaks?
Has your Human Resource department been calculating their overtime right according to the labor rate or they forgot?
Bury the loopholes and start having a system that complies with the law and frees yourself from worries. And best of all, stick to a system that gives you automation and cost-effectiveness at the same time. Try FingerTec at info@fingertec.com
Tuesday, 29 March 2016
Feeling Intimidated to Deploy Biometrics Door Access Controllers? 6 Interesting Facts about Ingressus Controller
For FingerTec customers who are familiar with biometrics terminals like R2, Kadex and R3 deployment and the way they are configured, the introduction of door controllers in the mix might confuse them up. Many have chosen to stick to the way things are and not keen to learn about this new system. Let’s have an open mind and learn about the potential of controllers for you can serve a portion of your clients that are looking for this kind of setup. Knowing the benefits of the controller can bring your door access business to another level.
First thing first, what is a controller? The concept of master and slave remains true in the deployment of door controllers where the controller is the master, and the biometrics/card readers are the slaves working for the master. Basically, in a controller setup environment, you need to connect the slaves to the controller and let the controller controls everything. Get it?
Let’s figure out 6 interesting facts about FingerTec's Ingressus controllers.
Cost Effective – To install master readers like R2 or R3 at all doors in a multi-door environment could be expensive because practically you need one master and one slave at all doors that you want to secure. Door controllers like FingerTec’s Ingressus have a few types which you can choose either to have a one-door, two-door or four-door installation. In short, you only need one master (Ingressus) for a two-door or a four-door installation. This can cut your implementation cost by around 13-20%, providing a more economical and cost effective option for your clients who want to mix and match the devices but simultaneously get the most effective system for their door access control.
Device & Data Centralized – In any door access control system, apart from the facility to provide a controlled environment, it also has to provide the audit trails of access activities to define its effectiveness. A controller solution like FingerTec’s Ingressus has been designed to gather all the access data received from the slave devices, which then can be pulled into the bundled software for a complete overview of the access security situation.
Scalable – The cost of access controller implementation is 13-20% lower than of the regular master-slave whole reader, and in addition to that, a controller such as Ingressus has a few types in its series, Ingressus I for one door installation, Ingressus II for two doors installation and Ingressus IV designed for a four door environment. You can scale the deployment of the controller to your requirements to make the best out of your budget, and at any time you can expand the deployment to larger areas by adding a few more.
Can be integrated with other solutions – A complete security system usually makes up for a few separate systems including door access control, surveillance cameras, alarm system and many more. Using a controller like FingerTec’s Ingressus, you can consolidate all these systems in one Ingress system and control them all from one centralized location.
Easy Installation and Configuration - Like many other new gadgets and electronic appliances, the installation and configuration must be user-friendly. FingerTec’s Ingressus works that way as well where no guessing game is required because the device is equipped with readily available I/O ports for user’s convenience, and it comes complete with user guides and tips to assist you in system deployment.
Last but certainly not least, Ingressus has many Amazing Door Access Functions embedded in it including Surge Protection, Interlock Function, Antipassback and many more. When all functions of a door access system are centralized in one device, the purchase of it is definitely worth the investment. All Ingressus purchase is bundled with the powerful door access software Ingress for a comprehensive management of access data on MySQL or MSAccess platform.
Find out more about FingerTec’s Ingressus Controller and email us at info@fingertec.com to purchase.
5 Reasons Why Time & Attendance Solution Could Be Your Savior
Time is what we need but most of the time; time is what we lack. The more we want to have more time, the faster it seems to disappear. Working in the corporate world, employees are always wrestling with time, and more often than not, many of us would have to sacrifice important events in life for our work’s sake. Missing important dinners with families, missing precious times with growing kids, missing social lives, missing a crucial date with the one and etc. One of the reasons employees need to take more time than required is because usually either there is no system in place or the system is not providing what it is supposed to be doing.
Time & attendance system is more than just meets the eye. It’s not merely about recording staff’s clock in and clock out; it should be about having an accurate automated system in place to monitor the clocking activities of every staff, assessing the cost it incurs to the business and link the data to the human capital cost to obtain the ROI.
Installation of biometrics time attendance system such as FingerTec time attendance system could be your time savior. Read on.
Precise Data – Let Your Time Tells Your Story
Time attendance data collection using biometrics system is not relying on users or other people’s whims and fancies. To get verification, users will need to place their own fingerprints on the machine to verify their presence. The recorded data is kept in the system without users having the rights to alter its originality. And all data will be centralized in one system for further processing. With a time & attendance system like FingerTec, if you are late, you are late. Let the time tells your story.
Centralized User Data – Key In Once And Once Only
The time and attendance software like FingerTec’s TCMS have the ability to keep all user data on a centralized server so administrators don’t have to key-in any data manually and repeatedly, saving a lot of time in the process. Retrieval of data also is made easy without having to sift through tons of written records and manual time cards.
Scheduling – Keep Calm and Set it Right the First Time
When your organization has groups of staff that work at different hours for different tasks, scheduling settings can be easily configured and determined earlier with a system like FingerTec and its software TCMS V2. Group A that has a constant schedule weekly is assigned with schedule A, Group B which has a cyclical schedule has to follow schedule B, Group C that works on certain days in a week must abide by schedule C, and etc. By having the right system configured beforehand and administrators do not have to get involve in the complex scheduling over and over again, it potentially could save a lot of time.
Reports Intact – Printable Reports At Your Command
Having data is almost meaningless without having its reports available. A time & attendance system like FingerTec is able to produce various printable reports automatically and you can also export the data in various formats to ease your work and also to save a lot of time in the process.
Link to Third Party – Dependable Data, Dependable Team
And when all data is digitized, it’s easier to link the data to the third party software such as payroll for further processing and further time savings. Overall it will provide not only improvement in the business process but also overall employee satisfaction for the job well done and within time.
If your organization is still struggling with time and the admin and HR departments’ personnel always sacrificing their time for work, Time and Attendance system could be your savior.
Inquire within at info@fingertec.com and all FingerTec biometrics systems come with complementary management software, TCMS. For cloud time and attendance solution, we recommend you to go for www.timetecta.com. Get 10 user licenses free for life when you sign up with us!
Monday, 1 February 2016
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